Departments should examine these approaches in consultation with their Materiel/Assets Management, Occupational Health and Safety and Labour Relations teams prior to determining which approach (or combination of approaches) is best suited to their situations. Requests for Quotation ($10,000 - $49,999.99). Treasury Board of Canada Secretariat Agreements may be necessary in procurements less than $75,000 when: Only university personnel specifically delegated the authority, in writing, by the President are authorized to sign agreements and financially commit the University within the limits of their delegation. Purchases from $10,000 to $24,999.99 are procured via a Request for Quotation (RFQ) to a minimum of three (3) vendors selected from the Vendor List. The limits below are subject to the Public Services and Procurement Canada and Shared Services Canada delegation of goods as applicable. Partial payments will be coordinated with the facilities office the work is being provided for. Where the Treasury Board has approved an increased amount of a competitive architectural and engineering services contract, the contract amounts stated can be amended by $250,000 for competitive contracts and $100,000 for non-competitive contracts. All bids or Requests for Qualification(RFQ) presented on this page are subject to change by way of addendum. This means that a number of employees continue to work remotely and likely will for some time to come. Purchases of $1,000,000 and above All purchases in excess of $1 million will be reviewed and approved by the President or his designee. The provision of stipends or allowances is discouraged. height: 2.25em; text-align: center; From July1, 2017, to June30, 2022, for services of transportation of personnel and materiel: non-competitive contract up to $5,000,000, From July1, 2017, to June30, 2022, non-competitive services to provide transportation to the Canadian Armed Forces for certain non-domestic requirements against contractual arrangements with the North Atlantic Treaty Organization Support and Procurement Agency up to $10,000,000, Non-competitive services contract for flying and glider training for air cadets up to $3,000,000, Competitive and non-competitive goods and services contract or contractual arrangement up to an amount that has been approved by the Treasury Board in support of sensitive operations, Non-competitive services contract for producer services in the making of films up to $500,000, Contract for publications, renewals, and back sets, Competitive construction contract up to $6,000,000 and amendments to such contracts that are over $2,000,000 by up to 10% of the contract amount, Competitive architectural and engineering services contract up to $517,500, Non-competitive services contract, for urgent and highly confidential investigations of financial institutions as determined by the Minister up to $225,000. A requisition is initiated through myUFL portal in myUF Market. University of Florida Board of Trustees must be named additional insured on the general liability and auto liability policies. When an exceptional limit is different from the basic contracting limit for its corresponding schedule, the exceptional limit applies. A requisition should be created to make purchases not made on a Procurement Card. Volume 1. Except as otherwise delegated herein, Procurement Services is the only University department authorized to commit funds for the acquisition of commodities or services and is the initial point of contact for service contracts and agreements prior to any obligation or commitment by the University. When determining the best approach going forward to better equip and accommodate employees, plans and processes should be established for the maintenance and allowable use and recovery of Crown assets and equipment in the longer term, including the return of assets when employees return to the workplace. We invite all businesses to participate in Orange County Public Schools purchasing process. q9O4})Kx@`|,zR#K>G . They are usually sold by furniture suppliers and can be wired for electrical/computer/telephone. Suggestions may be selected). kZu0g8fAZA[+zVYhWr.l+MCcHohy MCW xeu.KuNr8~E"# }r khD(2yKM(3[{g|+ All leases shall contain a cancellation clause, and an availability of funds clause. Management directives announce detailed policies, programs, responsibilities, and procedures that are relatively permanent. The current Directive on Telework does not cover situations such as this, but rather contemplates employee-initiated remote work under normal conditions. Includes services with a railway, telegraph, telephone, or power company for permission to attach wires to poles belonging to the company. University Property Services will hold the Report of Survey until the new item is received and will process the trade-in when the new item is put on the Property Master File. Moving Expenses see Procurement Website , DSL or Cable Internet Connections in Personal Residences, General Safety Supplies, Equipment and Services, Leases, including month to month leases and all other leases of equipment regardless of the period of time, are subject to the review and. /, Planning for contracts awarded to Indigenous businesses, Required withholding from amounts paid to non-residents providing services in Canada, Directive on the Management of Communications, Guidance for Drafters of Treasury Board Submissions, Treasury Board of Canada Secretariat Public Enquiries, Final Agreements relating to Comprehensive Land Claims and Self-Government, Aboriginal and Treaty Rights Information System, Agreement Between the Inuit of the Nunavut Settlement Area and Her Majesty the Queen in Right of Canada, Policy Notices and Treasury Board CircularsContracting page, TPSGC.PAApprovisionAutochtone-APIndigenousProc.PWGSC@tpsgc-pwgsc.gc.ca, Applies to call-ups against a standing offer established by Public Services and Procurement Canada. After Procurement approves a requisition, it becomes a purchase order and is dispatched to the supplier. No department or individual, unless specifically delegated, may sign any agreement or represent in any manner whatsoever to an individual or business that they possess the authority to bind the University. The following purchasing methods are used by OCPS to acquire products, services and equipment: Purchases under $4,999.99 are bought on the open market with or without competition. Bids & Requests . The prior Appendix E: Definitions has moved to Appendix F. Senior designated officials for the management of procurement, Business owners (client department or agency, technical authority), Limitation of contractor liability and indemnification, Data management, reporting and disclosure. padding-top: 15px; Budget (105-110) Management/Administrative Support (205 - 260) Financial Management (305 - 325) Equal Employment Opportunity (410) Employee Development and Utilization (501 - 590) Supplies, Services and Equipment (610 - 630) . Purchases from Small and Minority Business Enterprises. margin: 1rem 0 0 0; The Purchasing Division is a centralized agency responsible for: All bids or Requests for Qualification(RFQ) presented on this page are subject to change by way of addendum. l. To use the latest features, use the latest browsers. when the employee is expected to return to the worksite; whether the employee is on full-time leave, including other paid leave (699); and, specific operational requirements (e.g., outdoor work, laboratory settings, etc. For information regarding services provided by Shared Services Canada, contact Shared Services Canada at In the event that the department receives goods prior to the approval of Procurement Services, an explanation/justification shall be provided with the requisition. public disclosure of contracts awarded to Indigenous businesses, reporting on procurement planning and performance against the 5% target. Directive focuses on non-procurement transactions only. The EER includes the information A project number can be obtained by submitting a project request at: IFAS requests are handled by IFAS Facilities Planning and Operations: Housing requests are handled by Housing Maintenance: If a Project Number has been assigned and the project is to be awarded to an outside contractor through an Invitation to Bid, an email should be submitted to Procurement Services with drawings and specifications attached. 0 It is expected that departments will exercise sound stewardship in the management of equipment purchased with public funds and follow normal procedures, in accordance with the Policy on the Management of Materiel, for the tracking, retention, maintenance and recovery or divestiture of equipment. Emergency limit previously approved for the Minister responsible for Public Works and Government Services Canada: Non-competitive contract on behalf of any department, including Public Services and Procurement Canada, up to $15,000,000, Non-competitive contract up to $15,000,000, Non-competitive or competitive contract up to $1,000,000 in response to a pressing emergency, Mandatory standing offers and supply arrangements, Creation or maintenance of mandatory standing offers and supply arrangements. If partial payments are to be made to the contractor; this provision must be provided for in the Invitation to Bid, contract or purchase order. This site is for the exclusive use of OCPS employees. Failure to report damages timely will result in the Universitys loss of right to file a claim and collect for damages. Information on how to register is available in the user manual located in the Help section. Materials produced for advertising, conferences, trade fairs, press releases, and other communications with clients and citizens can make reference to the University of Floridas commitment and leadership in the use of recycled and environmentally/socially preferable products. Information Processing and Related Telecom Services, Professional, Administrative and Management Support Services, Ground Effect Vehicles, Motor Vehicles, Trailers and Cycles, Telecommunications Equipment and Accessories, General Purpose Automatic Data Processing Equipment (including Firmware), Software, Supplies and Support Equipment, Office Machines, Text Processing Systems and Visible Recording Equipment, No, except in a pressing emergency contracting situation with CFO approval, Yes, only where there is no substantive transfer of risks, Yes (including PSPC and SSC where there is a substantive transfer of risks), Office of the Commissioner of Lobbying of Canada, Office of the Commissioner of Official Languages, Office of the Information Commissioner of Canada, Office of the Privacy Commissioner of Canada, Office of the Public Sector Integrity Commissioner of Canada. This may be done in lieu of seeking competitive bids. 02. CFO stands for chief financial officer. Competitive architectural and engineering services contract for the salmonid fish hatchery facilities up to $600,000, Non-competitive architectural and engineering services contract for the salmonid fish hatchery facilities up to $100,000. Competitive and non-competitive agreement up to $5,000,000 to transport by ocean-going vessel any goods for Global Affairs Canada under the following conditions: the price offered is considered by the contracting authority to be reasonable under prevailing market conditions; and, the lowest valid bid is accepted or, if it is necessary to accept more than one bid to accommodate the quantity of goods to be shipped, successive lowest valid bids are accepted, Services contract for repair and overhaul of military equipment up to $50,000,000, Goods or services contract for ammunition under the Munitions Supply Program up to $50,000,000. Vendor Registration Rates or amounts must not exceed those normally charged. The intent of these Directives and Procedures is to provide the campus community with uniform and consistent direction relative to appropriate purchasing procedures and practices for the acquisition of commodities, contractual services and construction. It was developed in collaboration with Indigenous partners and describes procedures to address the Government of Canadas No University property may be removed or disposed of without first obtaining the approval of Asset Management Services. Return to table 1 note color: #fff; Performance and Payment Bonds and Certificates of Insurance: The awarded contractor must additionally furnish a performance and payment bond as a security for faithful performance on contracts over $200,000 per Florida Statue 255.05. The attorney-in-fact who signs the bond must file with the bond a certificate and effective dated copy of power of attorney. take effect on May 13, 2021 and replace the following instruments: The Directive on the Management of Procurement has been amended to include a new Vendors/contractors who violate the APS Purchasing Directives may be decertified as registered vendors. You can also download it, export it or print it out. width: 100%; This site uses cookies to enhance site navigation and personalize your experience. Contracts of less than $200,000 but more than $100,000 may require a payment and performance bond at the discretion of the Chief Procurement Officer. Departments should equip all workers asked to work remotely (irrespective of employment status as indeterminate, term, casual or student), after careful consideration of each case, including: In addition, equipping contractors is not within the scope of this guidance, as it may create an employer-employee relationship or financial management concerns. and in trade agreements must be adhered to, where applicable. Please allow plenty of lead time when using the system for the first time. The requirements in the By definition, minor projects are those building projects in which basic construction costs are estimated to be $2,000,000 or less. The awarded contractor must also furnish an Insurance Certificate covering workers compensation, general liability, and auto liability and, if required, builders risk insurance. It is the Vendor's Responsibility to review any addendum and return it with the submitted bid, RFC or proposal response. This should be provided in accordance with the terms of the contract and applicable policies. Salary Range: $58,755 - $82,804. The Procurement Department has sole discretion to make any and all final determinations, regarding the decertification of vendors, in compliance with the State of New Mexico Procurement Code (NMSA 13-1-177-178-179-180). Emergency contracting limits are subject to the goods delegations, including those for emergency provisions where specified, from Public Services and Procurement Canada and Shared Services Canada, as applicable. Also, this proposal lets you offer specific equipment or products to potential buyers. Departments should also consider whether assets would be returned or transferred when an employee moves to another department. %PDF-1.5 % Employees should also be provided with resources on how set up their workspace safely. This appendix is mandatory as prescribed by the Treasury Board. We wish it were that simple! Purchases of $75,000 and above Formal competitive bids, (ITB/RFP/ITN) are required on purchases of commodities, contractual services, deferred payment and revenue generating contracts in excess of $74,999. Departments should follow established procedures to track assets and provide guidance to managers on how to maintain a list of equipment supplied by the employer. , contact Indigenous Services Canada at .connected { Government Contracts Regulations In the event of a conflict between a requirement in these mandatory procedures and a requirement in the In addition to price, award is made on the basis of evaluating several criteria, including experience, qualifications, M/WBE participation, past performance and other factors. *h. Purchases for Individuals. requirement Each requisition should contain only those items that may be purchased from the same vendor. Indigenous Business Directory . Non-competitive test and evaluation services against contractual arrangements with allied states up to $10,000,000. 1, ch. The following instruments should be read in conjunction with this directive. Purchases from $5,000 to $9,999.99 are procured via a minimum of two (2) written quotes from selected vendors. Performance and payment bonds must be recorded in the county in which the work is to take place. The Office of Communications, through the Social Media Specialist, applies the requirements of this Directive in implementing CPSC's Social Media program and in monitoring compliance with: (a) this Directive, and (b) the rules specified by the Executive Director or the Executive Director's designee applicable to such person's use of a Social .connected button { SSC.pvr-arf.SPC@Canada.ca padding: 25px; Log in to the editor with your credentials or click on. In the event of a conflict between a requirement in these mandatory procedures and a legal obligation, including an obligation under a CLCA, the legal obligation will apply. Note that Public Services and Procurement Canada is authorized to accept the usual terms dealing with indemnity and liability of the Government of the United States for contractual arrangements with that government. @media (max-width: 767px) { Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Directive on the Management of Procurement Just defining the role of purchasing will not help increase procurement engagement with stakeholders. the health, safety and wellness of public servants are paramount; public health instructions to contain the spread of the coronavirus are adhered to; and. An equipment purchase proposal is an official business document used in detailing the need to purchase specific equipment, the equipment budget plan, potential risks, ideal outcomes, and more. VHA DIRECTIVE 1761 Transmittal Sheet October 24, 2016 . Any purchases from piggyback bids over $50,000 require School Board approval. Procurement recyclable or products made out of recycled material is only part of the life cycle, you must recycle whenever possible. : Until October19, 2022, unless otherwise stated: Emergency contracting limits are supplementary to basic and exceptional limits. .connected { These purchases include supplies, technology, software programs, furniture, fixtures and equipment (FF&E) and many other products and services. When placing an order, the individual should identify himself/herself and give the applicable AOPO purchase order number. Operators of the following vehicles are required to complete training: Radioactive Materials and Radiation Emanating Equipment. The law also states that unsolicited goods shall be deemed a gift and recipient may use or dispose of them in any manner without obligation to the sender. background-color: rgb(255 255 255 / 15%); equipment, vendors, procurement history, and control point activity. font-size:1.25em; SUPPLY CHAIN INVENTORY MANAGEMENT . .connected button { Purchases Below $10,000 It shall be the Procurement Agents discretion whether quotes are needed on purchases below $10,000. Responsibility of Department receiving the shipment Damage to shipments must be recorded and processed in accordance with regulations applying to common carriers. Departments must initiate requests for change orders in writing, or through the electronic requisitioning tool Construction change requests, for 500 Fund series, are processed through the Construction Accounting department. Sealed bids are solicited through the issuance of Invitation for Bids. Decisions taken in this regard should respect, among other considerations: The Framework covers the provision of equipment in circumstances where the duty to accommodate is not engaged. For the purposes of this section, Construction is not considered a service. Inquiries Act When deemed in the best interest of the School Board, the School Board reserves the right to purchase under current contracts from other governmental agencies, school districts or other educational institutions under the same terms and conditions and pricing structure. the efficacy and efficiency of delegated decision-making. Management Directive A-13 Purchasing Card Oversight and Use State Board of Education Rules State Board of Education Rule 6A-1.012 - Purchasing Policies . padding: 15px; These purchases include supplies, technology, software programs, furniture, fixtures and equipment (FF&E) and many other products and services. What equipment departments chose to provide to employees will depend on considerations including, but not limited to, the work assigned to each employee, the designated workplace, remote work schedules, and individual circumstances. Departments are not authorized to place orders directly with vendors for goods or services for which a purchase order is required. Send ocps management directive a 4 reporting form via email, link, or fax. ORLANDO, FLORIDA . Vendors will have to register in order to receive bid solicitation notifications. Contract with the two selected shipyards for goods and services associated with large ships projects under the National Shipbuilding Strategy up to $115,000,000, Competitive construction contract up to $11,500,000, competitive construction contract up to $23,000,000, competitive architectural and engineering services contract up to $3,700,000, Competitive and non-competitive goods and services contracts or arrangements up to an amount approved by the Treasury Board in support of sensitive operations. Directive on Government Contracts, Including Real Property Leases, in the Nunavut Settlement Area p06hp0p%$X::%:4@$l` g` )` h`qE>e xGE3uYU,: +1+. Section 1001.74 (5), Florida Statutes, grants acquisition authority to the University Board of Trustees. Management Directives. THROUGH THE CITY OF NEW YORK'S FINANCIAL MANAGEMENT SYSTEM . %PDF-1.7 The RFQ form details items being purchased and OCPS specifications. While these instruments are considered most relevant to departments ability to comply with the requirements in this directive, the list should not be considered exhaustive. width: 45%; For the purposes of determining the bidding threshold the total cost of the requirement may include any options, add or deduct alternates, and trade-ins, for the life of the contract. The threshold for mandated reporting Many updates and improvements! Login: Username: Password: 445 W. Amelia St Orlando, FL 32801 407-317-3200 - Facebook Page; Twitter Feed; Youtube Channel; Careers; Clery Act Compliance; Except in the case of an approved emergency, the requisition must be received by Procurement Services before purchasing action can be initiated. <>/Metadata 3015 0 R/ViewerPreferences 3016 0 R>> The Purchasing Division is a centralized agency responsible for: Purchasing all supplies and services for all departments of the city; Planning purchases by the city; Disposing of surplus equipment and supplies . To determine the appropriate bid/quote level requirements involving trade-in property, the value of the trade-in property and the price of any new equipment is combined together (not deducted) to calculate the net total value of the transaction. Draw your signature, type it, upload its image, or use your mobile device as a signature pad. The Canada Revenue Agency (CRA) and Revenu Qubec are reviewing the implications to tax exemptions in the context of the pandemic response and equipping employees working remotely. Accommodations are available for residents who have accessibility requirements. 4 0 obj At the discretion of the department items may be refused for any of the following reasons: no purchase order, damage visibly perceived, or unsolicited goods. %%EOF border-radius: 5px; In accordance with TableB.1: Summary of authorities for limitation of liability and indemnification: Notes * Requires an emergency contracting report to Treasury Board of Canada Secretariat within 60 calendar days. Major Projects are those building projects that are estimated to be more than $2,000,000. programs and services that the Government of Canada and Canadians rely on are maintained. } OCPS Procurement Services is using VendorLink starting May 1, 2017. If a department has an immediate need, Procurement Services may confirm an order with a vendor after the proper acquisition method has been selected and executed. <>/ExtGState<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> As required by Section 668.6076, Florida Statutes, you are hereby notified that: This site is for the exclusive use of OCPS employees. Contracting authority is subject to ministerial delegation and, except for delegations provided by common service providers, may not be delegated between ministers. It applies to contracting authorities as defined in the Any office furniture purchased should be on a State Contract, or be equivalent or less in price to a comparable item on State Contract. It is the vendor 's Responsibility to review any addendum and return it the. L. ocps management directive purchasing new equipment use the latest features, use the latest features, the! 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